Data Privacy & Policy

Official guidelines under the Philippine Data Privacy Act of 2012 (Republic Act No. 10173).

R.A. 10173Data Privacy Act of 2012

Effective: October 2026

Casa Mira Coast Homeowners Association, Inc. (CMCHOA)

This Privacy Policy outlines how CMCHOA collects, protects, uses, and retains personal information in strict compliance with Republic Act No. 10173 (Data Privacy Act of 2012), its Implementing Rules and Regulations (IRR), and circulars from the National Privacy Commission (NPC).

1Our Privacy Commitment & Core Principles

CMCHOA adheres strictly to the three general principles of data privacy mandated by Section 11 of R.A. 10173:

Transparency

You are informed of the nature, purpose, and extent of the processing of your personal data before or during collection.

Legitimate Purpose

Data is processed solely for community governance, security access control, billing operations, and statutory compliance.

Proportionality

We collect only the minimal information strictly required to fulfill our obligations as an incorporated subdivision association.

2Personal Data We Collect

In operating our community portal and physical subdivision premises, we collect the following categories of data:

A. Homeowner & Resident Profiles

Full legal name, household code, designated Block & Lot assignment, unit square meters, email address, mobile number, emergency contacts, and family co-occupant rosters.

B. Accounting & Billing Records

Statements of Account (SOA), monthly dues breakdown, payment transaction logs, bank deposit/transfer references, QRPh receipts, and membership fee settlements.

C. Amenity & Facility Reservations

Applicant name, scheduled date and time slots, purpose of reservation, expected attendee count, and payments for clubhouse or sports court lighting.

D. Security & Visitor Gate Passes

Visitor names, contact numbers, vehicle type, plate number, host resident address, expected visit hours, and security gate check-in/out timestamps.

3Purposes of Processing

We collect and process your personal data under the lawful grounds stipulated in Section 12 of R.A. 10173 for:

Administration of community records & HOA membership roster

Computation, issuance, and collection of monthly association dues

Physical subdivision security, vehicle verification, & entry logging

Scheduling and allocation of shared facilities and clubhouse events

Dissemination of official announcements, notices, and billing alerts

Compliance with DHSUD, SEC, BIR, and local government statutory mandates

4Your Rights as a Data Subject (Section 16, R.A. 10173)

Under Philippine law, you are entitled to the following statutory rights regarding your personal information:

Right to be Informed & Access

You have the right to know whether your personal data is being processed, and request a copy of the records held about you.

Right to Rectification

You have the right to dispute and request immediate correction of inaccurate or incomplete information in your profile.

Right to Erasure or Blocking

You may request deletion of your data upon departure or turnover of property, subject to financial audit retention rules.

Right to Data Portability

You have the right to obtain an electronic copy of your statements, receipts, and profile data in a structured format.

5Security Measures & Retention Policies

Technical Safeguards

Our system utilizes Role-Based Access Control (RBAC), multi-layer tenant isolation, encrypted sessions (HTTPS/TLS), and hashed passwords. Physical visitor logbooks at gatehouses are archived securely.

Statutory Retention

Accounting, SOA, and financial ledger records are preserved for ten (10) years in accordance with National Internal Revenue Code (NIRC) and HOA audit laws. Routine gate logs are purged after ninety (90) days.

6Contact the Data Protection Officer (DPO)

For any inquiries, requests to exercise your data subject rights, or privacy concerns, you may contact our designated Compliance Officer for Privacy:

Administration OfficeCMCHOA Admin Hall, Casa Mira Coast

Privacy Deskadmin@casamiracoast.com

Subdivision Office0917 160 7625

You also have the right to lodge a formal complaint with the National Privacy Commission (NPC) via their website at privacy.gov.ph if you believe your privacy rights have been infringed.